Welcome To Purchasing Department

Purchasing Information:
Our goal is to procure quality goods, non-professional services, maintenance and repair services for the Dallas Independent School District.

Common Commodities Include:

• facilities maintenance and construction equipment, products and services
• educational and instructional materials and products
• institutional equipment and products, such as classroom furniture, office furniture and supplies
• Service Center(s) inventory and stock items
• library equipment and products
• technology equipment and products, such as computer hardware/software and electronics
• vehicles maintenance, equipment, repair services and transportation
• athletic equipment and supplies

Procurement Methods:

Purchasing department analyses requisitions and other requests for purchases, determines the appropriate purchasing method, solicits quotes and bids, analyses bids and quotes, and either makes awards or forwards recommendations for awards to the Board of Trustees. Purchasing uses a variety of procurement methods, including:

• telephone and written “requests for quotes” – $10,000 to $24,999.99
• competitive sealed bidding – for processing requisitions $25,000 and greater
• competitive sealed bidding – for purchasing construction services
• state term contracts or agreements
• state catalog purchases (QISV)
• sole source procurements
• buying from cooperative vendors via interlocal agreements
• unit price agreements and other term contracts or agreements

Buyer’s Responsibilities:

• receive fully approved requisitions
• review requisitions for proper approvals, descriptions, proper commodity codes, proper funding source, specification attachments, supplemental terms and conditions
• reject/return requisitions that are incomplete and/or inadequate
• select vendor/bidders lists – requisitioners are encouraged to suggest vendors
• develop and solicit quotes, bids, and proposals using an appropriate solicitation method(s)
• tabulate quotes, bids, and perform proposal evaluations
• coordinate with departments for recommendations for award
• award purchase orders up to $49,999.99 (board action necessary for purchases $50,000 and greater)
• place purchasing related items on board agenda
• communicate award to vendor (fax purchase order, mail contracts and agreements)
• process requisitions and convert to purchase orders on the Oracle Financial System.
• monitor commodity aggregation, obtain and maintain unit price agreements and contracts for commodities aggregating $25,000 and greater per a 12 month period