• Google Apps

    As the world of social media and social networking continues to evolve, Harry Stone wants to ensure we provide safe and secure access to these platforms for both our students and teachers. It is our duty as educators to ensure social networking platforms are utilized for educational purposes and under the directive of improving student/teacher communication and collaboration.

    With the use of any external websites which allow for posting of comments and/or electronic communication with others, teachers must communicate with parents via a permission slip which contains the educational objectives and expectations for acceptable use.

    Name of External Web 2.0 Application: Google Apps for Education

    We are excited about the possibilities of students and staff members demonstrating 21st Century Skills, while recognizing the challenges we face when introducing new ways of learning.

    This permission form describes the tools and student expectations for using these services. As with any educational endeavor, a strong partnership with families is essential to a successful experience.

    The following services are available to each student and hosted by Google as part of Harry Stone’s online presence in Google Apps for Education:

    - Calendar - an individual calendar providing the ability to organize schedules, daily activities, and assignment

    - Docs - a word processing, spreadsheet, drawing, and presentation toolset that is very similar to Microsoft Office that will allow teachers and students the opportunity to collaboratively create, edit and share files for the school related project listed below.

    - Sites - an easy way to create web pages for classroom projects in a secure environment.

    Educational Objectives: Project sharing for Technology Applications

    Student Expectations for Acceptable Use

    The teachers will make every reasonable effort to monitor student conduct related to class content in order to maintain a positive learning community. All participants will respect the teachers' time and professionalism by supporting the same positive approach.

    All participants will be respectful in their postings and comments. Inappropriate language, personal insults, profanity, spam, racist, sexist or discriminatory remarks, or threatening comments will be not be tolerated.

    No student, or other participant, may include any information on the site that could compromise the safety of him/herself or other class members. Participants should avoid specific comments about school location or schedules.

    All participants must protect their log-in and password information, as well as class passwords (if any). If participants suspect that a password has been compromised, they must notify the teacher immediately.

    No participant may share his/her log-in information or protected information about the site with anyone who is not a participant.

    Student use must follow all other expectations as listed in the Harry Stone Student Handbook.

    Google Apps for Education runs on an Internet domain purchased and owned by the school and is intended for educational use. Your student’s teachers will be using Google Apps for lessons, assignments, and communication.

    Google Apps for Education is also available at home, the library, or anywhere with Internet access. School staff will monitor student use of Apps when students are at school. Parents are responsible for monitoring their child’s use of Apps when accessing programs from home. Students are responsible for their own behavior at all times.

    Student safety is our highest priority.

    Acceptable Use (Privacy and Safety)

    Apps for Education is primarily for educational use. Students may use Apps for personal use subject to the restrictions below and additional school rules and policies that may apply.

    • Privacy - School staff, administrators, and parents all have access to student email for monitoring purposes. Students have no expectation of privacy on the Apps system.
    • Limited personal use - Students may use Apps tools for personal projects but may not use them for:
    • Unlawful activities
    • Commercial purposes (running a business or trying to make money)
    • Personal financial gain (running a web site to sell things)
    • Inappropriate sexual or other offensive content
    • Threatening another person
    • Misrepresentation of Dallas ISD Public Schools, staff or students. Apps, sites, email, and
    • groups are not public forums. They are extensions of classroom spaces where student
    • free speech rights may be limited.


    • Students may not post personal contact information about themselves or other people. That includes last names, addresses and phone numbers.
    • Students agree not to meet with someone they have met online without their parent’s approval and participation.
    • Students will tell their teacher or other school employee about any message they receive that is inappropriate or makes them feel uncomfortable.
    • Students are responsible for the use of their individual accounts and should take all reasonable precautions to prevent others from being able to use their account. Under no conditions should a user provide his or her password to another person.

    Access Restriction - Due Process

    • Access to Google Apps for Education is considered a privilege accorded at the discretion of the District. The District maintains the right to immediately withdraw the access and use of Apps when there is reason to believe that violations of law or District policies have occurred. In such cases, the alleged violation will be referred to the Principal for further investigation and account restoration, suspension, or termination. As a party of the Agreement with Google, the State of Texas also reserves the right to immediately suspend any user account suspected of inappropriate use. Pending review, a user account may be terminated as part of such action.

    Consumer Safety (Advice for Students and Parents)

    • Don't get scammed. Crooks are good at fooling people. They create fake emails and web pages that look real in a practice called phishing. Don't trust links or web pages sent by email. Instead, open a new browser window and type in the address yourself.
    • Don't get spammed. Spam is unwanted advertising sent by email. Never reply to spam and never do business with a company that sends spam. Use the "report spam" button to get rid of spam.

    Digital Citizenship (Advice for All)

    • Treat others well. It hurts to get a mean email just like it hurts when someone is mean in the school hallway. When using email or making a post on a forum or web page, be kind. Everyone will see what you write so think before you type. Be careful with what you say about others and yourself.
    • Respect the rights of copyright owners. Copyright infringement occurs when an individual reproduces a work without permission that is protected by a copyright. If a work contains language that specifies acceptable use of that work, the user should follow the expressed requirements. If the user is unsure whether or not they can use a work, they should request permission from the copyright owner.
    • Students have First Amendment rights to free speech. Your rights can be limited in school, though. If you post something via email or on a school web page that disturbs the learning environment in your school, your right of speech may be limited. School web sites, email, and groups are for educational use and are not considered public forums for debating ideas. This means that a school has the right to limit student speech that disturbs the learning process in these areas.

    These are the laws and policies that help to protect our students online:

    Child Internet Protection Act (CIPA)

    The school is required by CIPA to have technology measures and policies in place that protect students from harmful materials including those that are obscene and pornographic. This means that student email is filtered. Mail containing harmful content from inappropriate sites will be blocked.

    -- CIPA - http://fcc.gov/cgb/consumerfacts/cipa.html

    Children’s Online Privacy Protection Act (COPPA)

    COPPA applies to commercial companies and limits their ability to collect personal information from children under 13. By default, Google advertising is turned off for Apps for Education users. No personal student information is collected for commercial purposes. This permission form allows the school to act as an agent for parents in the collection of information within the school context. The school’s use of student information is solely for education purposes.

    -- COPPA - https://www.ftc.gov/tips-advice/business-center/guidance/complying-coppa-frequently-asked-questions-0

    Family Educational Rights and Privacy Act (FERPA)

    FERPA protects the privacy of student education records and gives parents rights to review student records. Under FERPA, schools may disclose directory information (name, phone, address, grade level, etc...) but parents may request that the school not disclose this information.

    • The school will not publish confidential education records (grades, student ID #, etc...) for public viewing on the Internet.
    • The school may publish student work and photos for public viewing but will not publish student last names or other personally identifiable information.
    • Parents may request that photos, names and general directory information about their children not be published.
    • Parents have the right at any time to investigate the contents of their child’s email and Apps for Education files.

    -- FERPA - http://www2.ed.gov/policy/gen/guid/fpco/ferpa