Requirements
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The Dallas ISD Procurement Services Department is responsible for the procurement of goods and services for Dallas ISD. While striving to give the best service possible to support the educational mission of Dallas ISD, the Procurement Services Department ensures purchases are in compliance with Dallas ISD Board Policy as well as federal, state, and local laws.
Procurement Services acquires goods and services, manages the procurement process, provides procurement guidance, and supports the District’s mission to be a premier urban school district, educating all students for success to be career and college ready. Procurement Services strives to control costs while ensuring the uninterrupted flow of products and services necessary to effectively and efficiently operate the District. Our goal is to acquire the necessary resources through prudent competitive purchasing practices and excellent customer service. The Procurement Services office is responsible for the following functions:
- Procurement Management
- Procurement Contracts and Requirements
- Procurement Training and Workshops
- i-Procurement and e-Commerce
- Supplier Relations, Contact, and Communication
- Supplier Approvals
Suppliers desiring to do business with Dallas ISD are encouraged to register for business opportunities via iSupplier, our Vendor Registration Platform, by submitting required documentation to become potential (i.e., "Approved") suppliers. After submission of required documentation, suppliers will be added as potential suppliers within the categories selected by the supplier.
As a potential vendor, suppliers are eligible to receive solicitation documents/notifications for the categories selected; however, they are not permitted to sell to the District until they are awarded a contract/agreement with the District via competitive procurement, thereby making them awarded suppliers.
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Procurement Manual
The Procurement Manual provides an overview of Dallas ISD's purchasing program both for vendors (contractors, sub-contractors, suppliers, providers, consultants, architects, engineers, etc.) as well as campuses/departments. The Procurement Manual is a collective living body of work inclusive of Procurement and M/WBE program requirements in addition to relevant appendices along with Federal, State, and local laws, policies, and regulations.
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Rules and Regulations
Procurement Services 'No Gifts' Guidelines: Dallas ISD Procurement employees are not allowed to accept gifts from suppliers. This includes (but is not limited to) trinkets, tickets, electronics, and meals. If you ordinarily send tokens of appreciation to your customers, the District respectfully asks that you please refrain from sending any items to District employees or offices. Your cooperation is appreciated.
Security Disclaimer: Unauthorized attempts to defeat or circumvent security features, use of the system for other than the intended purposes, denying service to authorized users, access, unauthorized attempts to obtain, alter, damage, or destroy information, or otherwise interfere with the system or its operation is prohibited. iSupplier users are responsible for protecting their accounts, passwords, and second-factor devices from illegal use.
General Reminders:
Disclaimer: The official opening date/time is shown in the Bid/RFP document. Information on this webpage does not constitute a binding date/time but is for convenience only. In case of discrepancy, the date/time in the Bid/RFP document will prevail.
Disclaimer: No payments will be made for work performed or goods delivered before a purchase order is issued by the Department of Procurement Services. Vendors who commence work before they have received a valid purchase order do so at their own risk.
Awarded suppliers are listed on the Dallas ISD website on the Procurement Services link. View Districtwide Awarded Contracts by selecting the associated category code
Invoicing or Payment Inquiries: If you have a question or discrepancies regarding invoices or payments, please contact the Account Payable department at (972) 925-3362 or apcustomercare@dallasisd.org. Please send all invoices directly to Accounts Payable at acctpayable@dallasisd.org.
The M/WBE Program requirements are applicable to all bidders/proposers. All bidders/proposers, including minority and women-owned companies, are required to complete, sign and attach these forms to any procurement document totaling $50,000 or more (a single transaction or fiscal year aggregate). Failure to complete and sign the M/WBE Compliance Guidelines and Forms will result in Offeror receiving zero (0) points for the M/WBE Criteria
DISD Employee - Rules & Regulation
Any person who has been employed as a full-time employee of the District may NOT perform services for the District for compensation as a supplier or consult or on behalf of a supplier/consultant for 18 months after the termination of the person's employment relationship with the District. This restriction does not apply to former employees who are hired as classroom teachers, campus-based professional employees, or campus principals.DATE ISSUED: 12/4/2015 LDU 2015.18 DBD (LOCAL)-X
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Required Forms
Dallas ISD W-9
Conflict of Interest (CIQ)
Criminal Background Checks/Searches
Texas Education Code (TEC) 22.0834 and 22.08341 states that a contractor that provides services to a school district or charter school must be fingerprinted before beginning work, if the contractor 1) will have continuing duties related to the contracted services, and 2) will have the opportunity for direct contact with students. Additionally, the law requires that a contractor certified to a school district or charter school that it has received all criminal history information for its employees who provide services for the school. Pursuant to 22.08341(c), the requirement does not apply to a contractor that performs construction, alteration, or repair of an instructional facility if the Contractor uses separate sanitary facilities, installs a barrier fence, and has a policy that employees may not interact with students or enter areas used by students. Schools may fingerprint a contractor and/or Contractor's employees using the Local Education Entity (LEE) Fast Pass option. The Contractor shall agree to have individuals printed with the LEE pass, and also create subscriptions in the DPS FACT Clearinghouse under the authority of TGC 411.097/Public Law 92-544. The Contractor, however, will not be able to view the results through the DPS Clearinghouse. The Contractor shall bear the burden and cost of the Contractor obtaining a national, fingerprint-based criminal history check. A contractor or sub-contractor may not work on District property or any location the District deems a place where students are regularly present when: A) They have been convicted of a felony or misdemeanor involving moral turpitude, as defined by Texas law. B) They have charges pending, they have been convicted, received probation, or deferred adjudication of any of the following: 1. Any offense against a child 2. Any sex offense 3. Any felony offense involving controlled substances 4. Any felony offense against property 5. Any other offense the District, in its sole discretion, believes might compromise the safety of student, staff, property, or reputation of the District by the employment of the Contractor. A vendor's violation of this section shall constitute substantial failure.
Notification of Criminal History
Texas Education Code, Chapter 44, Subchapter B, Section 44.034, Notification of Criminal History, reads as follows: (a) A person or business entity that enters into a contract with a school district must give advance notice to the district if the person or an owner or operator of the business entity has been convicted of a felony. The notice must include a general description of the conduct resulting in the conviction of a felony. (b) A school district may terminate a contract with a person or business entity if the district determines that the person or business entity failed to give notice as required by Subsection (a) or misrepresented the conduct resulting in the conviction. The district must compensate the person or business entity for services performed before the termination of the contract. (c) This section does not apply to a publicly held corporation.
Added by Acts 1995, 74th Leg., ch. 260, Sec. 1, eff. May 30, 1995.
