Contracts & Procurement Transparency Stars

The following graph represents the count of bidding & contracting opportunities by category (Competitive Sealed Proposals, Request for Proposals, Request for Quote, Request for Qualifications). The graph includes both awarded and closed contracts for the fiscal year ending June 30, 2024. 

A formal Procurement is required for purchases that will total $50,000 or more in aggregate over a 12-month period. Opportunities are posted in the Dallas Morning News and via the District’s web page, www.dallasisd.org. 

Dallas ISD Contracting Opportunities FY 20-23

Dallas ISD Check Registry FY 20-21

Dallas ISD Check Registry FY 21-22

Dallas ISD Check Registry FY 22-23

Dallas ISD Current FY Check Registry

The Dallas Independent School District’s Office of Procurement Services collaborates with schools, departments, vendors, and stakeholders to acquire needed resources through prudent purchasing practices and excellent customer service. 

Requirements: A formal procurement is required for purchases that will total $50,000 or more in the aggregate over a 12-month period. 

1. Formal procurements include requests for proposals (RFP), competitive sealed bids (RFB), or competitive sealed proposals (RFCSP). 
2. purchasing made through a purchasing cooperative or another government entity meets "Competitive" procurement process requirements. 

Bidding: Opportunities are posted in the Dallas Morning News and via the District’s web page, www.dallasisd.org. Bids or proposals may be submitted during the open bid period via the District’s electronic procurement system, postal service, or hand delivery. 

Evaluation of Proposals: Vendors are evaluated by a cross-functional team including Procurement Services and key stakeholders based on their ability to create value for the district by considering: 

1. Purchase Price;
2. Reputation of the vendor and of the vendor’s goods or services;
3. Quality of the vendor’s goods or services; 
4. Extent to which the goods or services meet the District’s needs;
5. Vendor’s past relationship with the District;
6. Impact on the ability of the District to comply with laws and rules relating to historically underutilized businesses;
7. Total long-term cost to the District to acquire the vendor’s goods or services; 
8. For a contract for goods and services, other than goods and services related to telecommunications and information services, building construction and maintenance, or instructional materials, whether the vendor or the vendor’s ultimate parent company or majority owner has its principal place of business in Texas or employs at least 500 persons in Texas;
9. any other relevant factors specifically listed in the request for bids or proposals. 

Award: Awards may be made via an award letter, a service agreement, a term agreement, issuance of a PO, and/or another form of documentation indicating acceptance of an offer. Awards state “No quantity is guaranteed, and purchases will be via purchase order”

Request for Proposal and Competitive Sealed Proposal: 

• RFP Template (General)
• RFP Template (Child Nutrition)
• RFP Template (Project Manual)
• Award Letter Template
• Awarded Contracts FY23

Vendor Registration and Profile Management Guides: 

• Vendor Registration QRC
• Vendor Profile Management QRC
• Purchasing Manual
• Glossary of Procurement Terms

• Local Government Code 252.021-.0436:
  http://www.statutes.legis.state.tx.us/SOTWDocs/LG/htm/LG.252.htm
• Local Government Code 262.021-.030:
  http://www.statutes.legis.state.tx.us/Docs/LG/htm/LG.262.htm
• Local Government Code 271.021-.029:
  http://www.statutes.legis.state.tx.us/SOTWDocs/LG/htm/LG.271.htm
• Texas Government Code 2269.101-.411:
  http://www.statutes.legis.state.tx.us/Docs/GV/htm/GV.2269.htm
• Texas Education Code 44.031:
  http://www.statutes.legis.state.tx.us/Docs/ED/htm/ED.44.htm 
• GASB Statements, Pronouncements:
  https://www.gasb.org/standards-and-guidance/pronouncements