Doing Business with Dallas ISD

Procurement Services Responsibilities

The Dallas ISD Procurement Services Department is responsible for the procurement of goods and services for Dallas ISD. While striving to give the best service possible to support the educational mission of Dallas ISD, the Procurement Services Department ensures purchases are in compliance with Dallas ISD Board Policy as well as federal, state, and local laws.

Procurement Services acquires goods and services, manages the procurement process, provides procurement guidance, and supports the District’s mission to be a premier urban school district, educating all students for success to be career and college ready. Procurement Services strives to control costs while ensuring the uninterrupted flow of products and services necessary to effectively and efficiently operate the District. Our goal is to acquire the necessary resources through prudent competitive purchasing practices and excellent customer service. The Procurement Services office is responsible for the following functions:

Procurement Management
Procurement Contracts and Requirements
Procurement Training and Workshops
i-Procurement and e-Commerce
Vendor Relations, Contact, and Communication
Vendor Registrations (Bonfire and iSupplier)

Vendor Introduction

Vendors intending to do business with Dallas ISD should complete Bonfire Registration to view current bid opportunities.

Registered Bidders will receive solicitation documents and notifications for the categories selected; however, they are not permitted to sell to the District until the following are complete.

Vendor is awarded a contract/agreement with the District via competitive procurement.
Vendor has registered in iSupplier within 30 days of the award notification

Vendor Definitions

Registered Bidder - Vendor has registered in Bonfire and is ready to receive bid opportunities. Registered Bidders are not approved to provide services to Dallas ISD.

Registered Vendor - Vendor has completed registration in iSupplier. Registered vendors are not approved to provide services to Dallas ISD unless awarded on a bid.

Awarded Vendor - Vendor has been awarded via a competitive bid process and completed registration in the iSupplier platform within 30 days of the award notification.

Resources and Requirements

Scams/Fraudulent Purchase Orders

Dallas ISD is aware of a scam involving the impersonation of procurement officials with fraudulent requests for quotes or purchase orders. All vendors must be vigilant and protect themselves against fraud. We want to emphasize that the "dallasisds.org" extension is not our domain name. Our domain name is simply "Dallasisd.org"

Vendors are fully responsible for verifying the accuracy of all orders. The district is not responsible for any losses caused by a vendor fulfilling a fraudulent order. all vendors are encouraged to contact Procurement Services team members to verify any orders a vendor believes might be suspicious.

Staff Directory

Upcoming Changes

Procurement Services will now house all bids in the Bonfire e-bidding platform. If you haven't already, please register for Bonfire as soon as possible by visiting dallasisd.bonfirehub.com. Registration is free and only takes a few minutes.

During registration be sure to:

Select NIGP commodity Codes that match your business offerings.
Watch this 5-minute training video for guidance.

Procurement Services is excited about this transition and is proud to continue our vendor relationships through this new platform. The Dallas ISD community can look forward to:

For support, visit Bonfire's knowledge base, search FAQs, or contact their team at support@gobonfire.com

Procurement Manual

The Procurement Manual provides an overview of Dallas ISD's purchasing program for vendors (contractors, sub-contractors, suppliers, providers, consultants, architects, engineers, etc.) as well as campuses/departments. The Procurement Manual is a collective living body of work inclusive of Procurement and SBE program requirements in addition to relevant appendices along with Federal, State, and local laws, policies, and regulations.

Dallas ISD Procurement Manual

Regulations

Procurement Services 'No Gifts' Guidelines: Dallas ISD Procurement employees are not allowed to accept gifts from vendors. This includes (but is not limited to) trinkets, tickets, electronics, and meals. If you ordinarily send tokens of appreciation to your customers, the District respectfully asks that you please refrain from sending any items to District employees or offices. Your cooperation is appreciated.Security Disclaimer: Unauthorized attempts to defeat or circumvent security features, use of the system for other than the intended purposes, denying service to authorized users, access, unauthorized attempts to obtain, alter, damage, or destroy information, or otherwise interfere with the system or its operation is prohibited. iSupplier users are responsible for protecting their accounts, passwords, and second-factor devices from illegal use.

General Reminders

Disclaimer: The official opening date/time is shown in the Bid/RFP document. Information on this webpage does not constitute a binding date/time but is for convenience only. In case of discrepancy, the date/time in the Bid/RFP document will prevail.

No payments will be made for work performed or goods delivered before a purchase order is issued by the Department of Procurement Services. Vendors who commence work before they have received a valid purchase order do so at their own risk.

Awarded vendors are listed on the Dallas ISD website on the Procurement Services link. View Districtwide Awarded Contracts by selecting the associated category code

Invoicing or Payment Inquiries: If you have a question or discrepancies regarding invoices or payments, please contact the Account Payable department at (972) 925-3362 or apcustomercare@dallasisd.org. Please send all invoices directly to Accounts Payable at acctpayable@dallasisd.org.

The SBE Program requirements are applicable to all bidders/proposers. All bidders/proposers, including minority and women-owned companies, are required to complete, sign and attach these forms to any procurement document totaling $50,000 or more (a single transaction or fiscal year aggregate). Failure to complete and sign the SBE Compliance Guidelines and Forms will result in Offeror receiving zero (0) points for the SBE Criteria

DISD Employee - Rules & Regulation
Any person who has been employed as a full-time employee of the District may NOT perform services for the District for compensation as a supplier or consult or on behalf of a supplier/consultant for 18 months after the termination of the person's employment relationship with the District. This restriction does not apply to former employees who are hired as classroom teachers, campus-based professional employees, or campus principals.

Vendor Opportunities

Forms

Dallas ISD Terms and Conditions

StandardGeneralTermsandConditions-ApprovedbyLegal02-2024KW (PDF)