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Recently Adopted Policies/Regulations– October 27, 2016

 

On October 27, 2016 the Board of Trustees adopted amendments to the following local policies:

DEC (Local) Compensation and Benefits Leaves and Absences

This policy is being brought forward by administration to align with current practice and improve accuracy.  The word ‘personal’ is struck from every reference of ‘state personal days.’  The title Family and Medical Leave Act is corrected.  Under Section OTHER TYPES OF LEAVE, the reference to DEC (Regulation) is struck. Last adoption or last amended date section added.

 

EEH (Local) Instructional Arrangements Homebound Instruction

Special Education Homebound:   The Texas Association of School Boards (TASB) Update 104 designates the Admission, Review, and Dismissal (ARD) committee to determine whether the weeks of confinement need to be consecutive.   In addition, TASB recommends the ARD committee to determine the length of the transition period.  General Education Homebound:   The update clarifies confinement is for a minimum of four weeks, which do not need to be consecutive.
 

The 2015–16 TEA Student Attendance Accounting Handbook (SAAH) explains that a student who receives special education services is eligible to be placed in a special education homebound instructional setting if the student is expected to be confined for a minimum of four weeks to a hospital or homebound setting.  However, the four weeks need not be consecutive. To address the local policy requirement, recommended text at SPECIAL EDUCATION is proposed for this policy. In determining the type and amount of instruction, the ARD committee should do so in accordance with law and, if applicable, will determine the length of the transition period to the school-based setting based on current medical information.

Eligibility for GENERAL EDUCATION homebound services also requires confinement for a minimum of four weeks, which do not need to be consecutive, as clarified in the new sentence recommended for inclusion in the policy. Other recommended revisions at this margin note are to improve sentence structure and flow.

A recommended change at DOCUMENTATION OF SERVICES requires that documentation of home-bound services be maintained in accordance with the SAAH and a student's IEP, if applicable, in addition to any other administrative procedures the District may have.

 

EGA (Local) Curriculum Development Innovative and Magnet Programs 

The proposed amendments to Board Policy EGA (Local) Curriculum Development Innovative and Magnet Programs will revise the magnet selection process.

 

Seats shall be awarded to District students based on the following formula:0)

  1. Thirty percent of the seats awarded District-wide by rank ordering applicants based on overall criteria score. These students shall be chosen solely on the basis of merit without consideration of feeder pattern or sibling status.

  2. Seventy percent of the seats awarded within the comprehensive high school feeder patterns (adjusted proportionally for student population) by rank ordering applicants based on overall criteria score subject to sibling rule or preference.

    Sibling preference, as defined below, shall be applied to the Vanguard programs for grades 4-5, and grades 6-8 for Academies.

    The sibling rule, as defined below, shall be applied to the pre-kindergarten-grade 8 Montessori programs.

Sibling rule and sibling preference shall only be applied to an applicant who meets the criteria with a sibling who attends the same Vanguard, magnet Montessori, or Academy program and who will continue to attend that school the next year.  Siblings are defined as brother, sister, half-brother, half-sister, step-brother, or step-sister, living in the same household.

 

Sibling Preference:  In recognition of variation in the performance of an individual student on any evaluation, and in recognition of variation between graders on subjective measures such as auditions, essays, and grades, siblings’ criteria scores shall be increased by five (5) points prior to rank ordering by feeder pattern.

 

Sibling Rule:  In recognition of the non-competitive nature of Montessori education, its emphasis on the family, and the intent and success of the Montessori method for students of all abilities, siblings shall be automatically placed on a space-availability basis prior to rank ordering by feeder pattern. 

 

Neither siblings nor twins applying together for the first time shall receive sibling preferential treatment under either the sibling preference or the sibling rule.0.

 

On October 27, 2016 the Superintendent of Schools designee, Chief Karry Chapman, approved amendments to the following Regulations:

DGBA (Regulation) Personnel Management Relations Employee Complaints/Grievances

This Regulation is being revised by the administration to align with current practice and established protocols.

Details:

Page 1:  New Section, EMPLOYEE, and language has been added to define employee.

Page 1:  New Section, GRIEVANT, and language has been added to define grievant.

Page 1:  New Section, IMMEDIATE SUPERVISOR, and language has been added to define supervisor.

Page 1:  New Section, REPRESENTATIVE, and language has been added to define representative.

Page 1:  Section GRIEVANCE GUIDELINES has been changed to HEARING OFFICER GRIEVANCE RESOURCES and reflected in the associated language.  Sentence has been changed to state that resources concerning the grievance process may be found on the District’s website.  Other language has been deleted.

Page 1:  Section INFORMAL CONFERENCE OR MEDIATION REQUEST has been changed to INFORMAL CONFERENCE.  The 2nd paragraph of this section relating to mediation has been deleted.

Page 1:  Section FILING A GRIEVANCE, and associated language has been deleted.

Page 2:  New Section, TIME FRAMES, and supporting language has been added. 1st paragraph sets general time frame parameters; 2nd paragraph clarifies that time frames are counted in District business days; 3rd paragraph provides provision for relief in the event the District fails to comply with time frames; and 4th paragraph provides exception by mutual agreement provision.

Page 2:   New Sections FILING, and supporting language has been added to provide specific information on the filing time frames and acceptable methods for filing.

Page 3:  New Section, PROCESS, and supporting language has been added to provide information on the grievance process.

Page 3:  New Section ATTENDANCE, and supporting language has been added to allow employees to attend their grievance hearings.

Page 3:  New Section, FAILURE TO APPEAR, and supporting language has been added.

Page 3:  New Section, HEARING OFFICER TRAINING, and supporting language has been added.

Page 3:  Section LEVEL II HEARING OFFICERS has been changed to HEARING OFFICERS (deleting the reference to Level II).  Reference to Superintendent of Schools changed to Human Capital Management.  Adds reference to DBD (LOCAL). The last two sentences regarding conflict of interest and disqualification have been deleted.

Page 3:  New Section CONFLICT OF INTEREST has been added with supporting language.

Page 3:  New Section ADMINISTRATIVE ASSIGNMENT and associated language has been added.

Page 3:  New Section MEDICAL LEAVE and associated language has been added.

Page 3:  New Sections COMPLAINTS AGAINST SUPERVISORS, and supporting language has been added.

Page 4:  New Section, CONSOLIDATING GRIEVANCES, and supporting language has been added.

Page 4:  New Section, RESIGNATION, and supporting language has been added.

Page 4:  New Section, COSTS INCURRED, and supporting language has been added.

Page 4:  Section LEGAL REVIEW COMMITTEE composition of committee has been updated and a reference to DGBA (LOCAL) has been added.

Page 4:  Under process, item #4 provision has been added to include criteria by which the Legal Review Committee may move forward without a recommendation.

Page 5:  Under process, item #5 provision has shifted down due to insertion of Item #4.

Page 5:  Under process, item #6 provision has been added due to insertion of Item #4 and language has been revised for when recommendation is denied by Legal Review Committee, refer back to supervisor and reference to DF(LOCAL) and DGBA(LOCAL) have been deleted.

Page 5:  New standard section ADOPTION OR LAST AMENDED DATE has been added.

 

DPB (Regulation) Personnel Positions Substitute, Temporary, and Part-Time Positions

This Regulation is being revised by the administration to align with DPB (Local) and to reflect current protocols and practices.

 

Details:

Page 1:  Under section SUBSTITUTE TEACHERS, the phrase ‘or their designee’ is added to clarify principals’ responsibility in securing substitute teachers.

Item #1: Recommended for deletion as mailing is no longer done.

Item #2-4: Due to deletion of Item #1, remaining items shifted to the previous item #.

Page 2: Under section SUBSTITUTE TEACHERS, the phrase ‘or their designee’ is added to clarify principals’ responsibility in providing instructions and orientation for new substitutes.

3rd paragraph:  Area superintendent is deleted and replaced with Executive Director.

New section added:  MINIMUM DAY SUBSTITUTE ASSIGNMENT ACCEPTANCE.  Sets the expectation for minimum work per week to remain active in the substitute pool, otherwise a warning “separation notice” will be sent.

 

New section added:  EXCLUSIONS.  Permits campus principal or designee to exclude substitute employees based upon performance and follows with a list of examples of good cause for exclusion.

 

Page 4:  New section added:  GROUNDS FOR TERMINATION IN THE SUBSTITUTE POOL.  Provides examples of good cause for termination from the substitute pool.

Page 5:  New section added:  ADOPTION OR LAST AMENDED DATE.