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Recently Adopted Policies/Regulations/Exhibit- February 23, 2017

 

On February 23, 2017 the Board of Trustees adopted amendments to the following local policies:

AE (LOCAL) EDUCATIONAL PHILOSOPHY

In keeping with recommendations from the Texas Education Agency (TEA) to meet the Lone Star Governance requirements, this policy has been revised.

Added new subtopic STUDENT OUTCOME GOALS AND GOAL PROGRESS MEASURES (GPM) and the following Student Outcome Goals and Goal Progress Measures (GPM):

  • Student Outcome Goal 1:  Student achievement on state assessments in all subjects at level II or above will increase from 66% to 75% by 2022.

  • GPM 1.  Student achievement on TEKS aligned district assessments in all state assessed subjects at passing or above will increase from 61% to 73% by 2022.

  • GPM 2. African American student achievement on TEKS aligned district assessments in all state assessed subjects at passing or above will increase from 53% to 70% by 2022.

  • GPM 3. Prior year non-proficient student achievement in grades 4-8 on TEKS aligned district assessments in all state assessed subjects at passing or above will increase from 36% to 50% by 2022.


  • Student Outcome Goal 2:  Student achievement on the 3rd grade state assessment in reading at level II or above will increase from 63% to 75% by 2022.

  • GPM 1. Student achievement in second grade on a standardized reading assessment on grade level or above will increase from 56% to 70% by 2022.

  • GPM 2.  African American student achievement in second grade on a standardized reading assessment on grade level or above will increase from 42% to 62% by 2022.

  • GPM 3. Student achievement in kindergarten on a standardized reading assessment on grade level will increase from 55% to 70% by 2022.

  • Student Outcome Goal 3:  Student achievement on state assessments as measured by post-secondary readiness standard in two or more subjects will increase from 34% to 40% by 2022. 

  • GPM 1. Student achievement on TEKS aligned district assessments in all state assessed subjects at final level II or above will increase from 31% to 38% by 2022.

  • GPM 2. African American student achievement on TEKS aligned district assessments in all state assessed subjects at final level II or above will increase from 22% to 35% by 2022.

  • GPM 3. Prior year level II student achievement in grades 4-8 on TEKS aligned district assessments in reading and math at final level II or above will increase from 20% to 30% by 2022.

 

Added new subtopic CONSTRAINTS AND CONSTRAINT PROGRESS MEASURES (CPM) and the following Constraints and Constraint Progress Measures: 

  • Constraint 1:  Do not allow a low level of campus staff satisfaction.

  • CPM 1Percent of Proficient 1 or above rated teachers resigning from the district will decrease from 7% to 4% by 2022.

  • CPM 2Campus staff attendance rate will increase from 95% to 98% by 2022.


  • CPM 3Percent of campuses with negative responses on climate survey about the campus direction will decrease from 27% to 20% by 2022.

  • Constraint 2:  Do not allow a negative student experience.


  • CPM 1Percent of students with chronic absenteeism will decrease from 7% to 5% by 2022.

  • CPM 2Percent of students participating in at least one extracurricular activity will increase from 34% to 50% by 2022.

  • CPM 3Percent of students responding positively to survey will increase from 73% to 80% by 2022.

  • Constraint 3:  Do not allow focus campuses to have inequitable access to resources.


  • CPM 1Percent of Proficient 1 or above principals at focus campuses will increase from 38% to 60% by 2022.


  • CPM 2Percent of Proficient 1 or above teachers at focus campuses will increase from 41% to 60% by 2022.


  • CPM 3Percent of first year teachers at focus campuses will decrease from 12% to 8% by 2022.


FFG (LOCAL) STUDENT WELFARE CHILD ABUSE AND NEGLECT

This policy has not been updated in several years and needs to reflect the current state laws, as well as current practices and procedures in the Dallas Community and District.  Current policy was last updated on December 20, 2007.  The policy is outdated and has been revised per TASB recommendations. TASB has developed a new local policy for inclusion in the District’s policy manual.

 

In 2014, the Commissioner revised rules which require districts to “adopt” rather than “establish” policies for reporting child abuse and neglect.  To satisfy this requirement, TASB developed a new local policy for inclusion in the District’s policy manual.  This policy requires individuals who have cause to believe that a child has been or may be abused or neglected to make a report as required by law and requires reports to be made in accordance with FFG (EXHIBIT).


FO (LOCAL) STUDENT DISCIPLINE

Update existing policy to include updated information regarding student discipline.

Added:

3.      All school-based faculty and staff may receive ongoing, but no less than annual training in foundational and informational strategies, techniques, and tools from research based behavior management practices such as, but not limited to restorative practices, mindfulness, and positive behavior intervention support to increase a positive school climate and de-escalate disciplinary challenges to reduce and/or eliminate exclusionary consequences.

4.      In grades PK-2, the District shall use disaggregated disciplinary data to inform actions that will identify inequity and reduce the number and percentage of student in-school and out-of-school discretionary suspensions,  except as required by law with the goal to eliminate discretionary suspensions by 2022-2023.

5.     The District may identify schools that represent the top one-third of elementary campuses with the highest percentage of disciplinary actions that are in need of additional support as outlined in FO(REGULATION).

6.     The District shall report annually to the Board of Trustees on student disciplinary data.

7.     Each year during the budget development process, the administration shall present to the Board the proposed budget needed to implement the required research based behavior management practices.  The proposed budget shall include planned budgetary and programmatic expansions and any proposed operational changes in comparison to the current and prior budget year.


GF (LOCAL) PUBLIC COMPLAINTS

The proposed policy change allows citizens to address the Board.  There is no requirement that the Board negotiate or even respond to complaints of the public.  However, the Board is required to stop, look, and listen and must consider the petition, address, or remonstrance.   Professional Association of College Educators v. El Paso County Community [College] District, 678 S.W.2d 94 (Tex. App.—El Paso 1984, writ ref’d n.r.e.)

In accordance with GL (Legal) citizens have the right, in a peaceable manner, to assemble together for their common good and to apply to those invested with the powers of government for redress of grievances or other purposes, by petition, address or remonstrance, Tex. Const. Art. 1. Sec 27. No federal or state law requires the Board of Trustees to negotiate or even respond to public complaints pursuant to Board policy GF (Legal).

To ensure the right of the public to access a governmental body is protected, the policy refers to Board policy BED (Local) PUBLIC PARTICIPATION, wherein the procedures and deadlines are outlined for members of the public to address the Board of Trustees. Board policy GF (Local) notifies the public that the Board’s only required response to public complaints pursuant to GF (Legal) is to stop, look, and listen and to consider the petition, address or remonstrance.

On page 1, under Subtopic COMPLAINTS/GRIEVANCES, “concerns” was struck and “grievances” was inserted. The sentence “The Board intends that, whenever feasible, complaints shall be resolved at the lowest possible administrative level.” was struck and the sentence “The terms “complaint” and “grievance” shall have the same meaning.” was inserted.

On page 1, Subtopic “RIGHT TO BE HEARD OPEN MEETING” was inserted and the sentence “Members of the public may address the Board of Trustees in an open meeting in accordance with the procedures outlined in Board policy BED (Local).” was inserted.   

On page 1, Subtopic “RIGHT TO PETITION” was inserted and the sentence “The Board of Trustees will accept petitions filed by members of the public.  Petitions are filed and maintained through the Office of Board Services.  Petitions will be available for viewing in the Office of Board Services for a period of 30 days.” was inserted.

On page 1, Subtopic “RESPONSE TO COMPLAINTS, GRIEVANCES AND PETITIONS” was inserted and the sentence “The Board of Trustees does not negotiate or respond to complaints, grievances or petitions.  However, the Board will stop, look and listen and will consider the complaint, grievance or petition.” was inserted.   

On page 1, Subtopic “DAYS” and the paragraph “Days shall mean District business days.  In calculating time lines under this policy, the day a document is filed is “day zero,” and all deadlines shall be determined by counting the following day as “day one.” Announcement of a decision in the complainant’s presence shall constitute communication of the decision.” were struck. 

On page 1, Subtopic “LEVEL ONE” and the paragraph “An individual who has a complaint or concern shall request a conference with the appropriate administrator within 15 days of the event or action that is the subject of the complaint.  The administrator shall hold a conference with the individual within seven days of the request.  The administrator shall have seven days following the conference within which to respond.” were struck.

On page 2, Subtopic “LEVEL TWO” and the paragraph “If the outcome of the conference with the administrator is not to the complainant’s satisfaction or the time for a response has expired, the complainant may request a conference with the Superintendent of Schools or designee.  The request must be filed within seven days following receipt of a response or, if no response is received, within seven days of the response deadline.  The Superintendent of Schools or designee shall hold the conference within seven days after receiving the request. Prior to or at the time of the conference, the complainant shall submit a signed written complaint that includes his or her signed statement of the complaint, any evidence in its support, the solution sought, and the date of the conference with the administrator.  The Superintendent of Schools or designee shall have seven days following the conference within which to respond.” were struck.

On page 2, Subtopic “LEVEL THREE” and the paragraph “If the outcome of a conference with the Superintendent of Schools or designee is not to the complainant’s satisfaction or if the time for a response has expired, the complainant may submit to the Superintendent of Schools or designee a request to place the matter on the agenda of a future Board meeting.  The request shall be in writing and must be filed within seven days of the response or, if no response is received, within seven days of the response deadline. The Superintendent of Schools shall inform the complainant of the date, time, and place of the meeting. The presiding officer shall establish a reasonable time limit for complaint presentations.  The District shall make either an audiotape recording of the Level Three proceeding or a written transcript before the Board.  The Board shall hear the complaint and shall then make and communicate its decision orally or in writing at any time up to and including the next regularly scheduled Board meeting.” were struck.

On page 2, Subtopic “CLOSED MEETING” and the paragraph “If a complaint involves concerns or charges regarding an employee, it shall be heard by the Board in closed meeting unless the employee to whom the complaint pertains requests that it be heard in public.” were struck.

On page 2, as required by Board Policy BF (Local), Subtopic “ADOPTION OR LAST AMENDED DATE” was inserted and the sentence “This policy was adopted or last amended on February 23, 2017.” was inserted.


 

On February 23, 2017 the Superintendent of Schools designee, Chief Ivan Duran, approved amendments to the following Regulation:

EK (REGULATION) TESTING PROGRAMS

As the changes are made to the District’s testing program, EK (Regulation) must be amended to reflect the current testing rules. An explanation of specific changes to this regulation is presented below:

The substantive changes to EK (Regulation) have been brought forward to clarify the following:

  • Covering instructional displays during testing
  • Conformity to testing time limits
  • Exceptions to the ruling that teachers are prohibited from administering tests to their own students.  Several exceptions have been eliminated from this regulation.
  • The role of campus instructional coaches and academic facilitators in testing situation.
  • Disciplinary actions associated with failure to comply with test administration procedures and test security protocols.

Also, conducting a test or testing strategy review on testing day and failing to report a testing irregularity were added to the list of testing irregularities.

On February 23, 2017 the Superintendent of Schools designee, Chief Stephanie Elizalde, approved amendments to the following Regulation and Exhibit:

FFG (REGULATION) STUDENT WELFARE CHILD ABUSE AND NEGLECT

TASB has recommended the deletion of FFG (Regulation).

FFG (EXHIBIT) STUDENT WELFARE CHILD ABUSE AND NEGLECT

TASB has recommended the adoption of FFG (Exhibit), as modified, to meet the needs of the District. Updates include the following:

  • Replace Josephine Hill as the contact person to read Executive Director of Student Services.
  • Remove the full name of the Department of Family and Protective Services, leaving only CPS.
  • Strikethrough 48 hours to eliminate redundancy.
  • Include clause which states the District employee has a legal obligation to submit the written report within 48 hours. 
  • Eliminate the reporting during school days / hours and non-school days/ hours as CPS and law enforcement are available 24 hours / 365 days.
  • Include the telephone number/ contact for local law enforcement.
  • Remove the full name of Child Protective Services.
  • Include the telephone number for the Dallas County CPS office.
  • Include the need to submit a copy of the report made to CPS and or law enforcement to the District Child Abuse Office.


The policies, regulations and/or exhibits are being sent to the Texas Association of School Boards (TASB) for inclusion to the District’s “On Line Policy Manual.”  Documents generally will post within a few weeks of adoption.